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Manually sorting documents into chronological order after printing |
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Printing duplicate documents and subsequently attempting to identify and remove duplicates manually |
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Printing EXCEL spreadsheets without first considering relevance and / or formatting issues. We often see 10,000+ page Excel spreadsheets such as price lists or large financial models which are either irrelevant or formatted in such a way that paper review is virtually impossible. Other common Excel issues include hidden rows and columns, lack of row and column headers, comments which aren’t printed, and columns not formatted correctly so that you just see ###. |
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Not printing slip sheets between documents. Slip sheets can serve to separate documents (especially if printed on coloured paper) as well as providing the option to print important information about the document which is not otherwise on the face of the printed document such as the file name, date created, original file location etc. |
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Printing large volumes of irrelevant documents in order to sift through and manually identify potentially relevant documents. It is often more efficient to automatically apply certain criteria prior to printing. For example, documents may be filtered by keyword searches, date ranges or even document type. |
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Not knowing what you haven’t printed. For virtually every print job there will be corrupted documents, files for which you do not have the relevant software to open, password protected, hidden files or otherwise unprintable files. In our experience, most of these documents simply aren’t printed and the lawyers are not aware of this fact. |
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Wasting time and internal resources by manually printing electronic documents out one at a time. We regularly come across law firms who use print room staff, secretaries, paralegals, trainers, IT staff, or even qualified lawyers to manually open each individual file and print. |
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Manually typing disclosure lists which include information such as dates, authors, recipients, subject etc which could have been cost effectively extracted automatically from the electronic documents. |
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Wasting your client’s time by requiring them to search for potentially relevant documents because you do not have the internal resources to cost effectively offer to do so on your client’s behalf. |
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Not recovering printing costs from your client. Unlike photocopying and other disbursements most law firms don’t have systems in place to record and invoice their clients for printing electronic documents received for review. Further, we are aware of many instances where client’s refused to pay such printing costs, especially where only a small proportion of documents may ultimately be relevant. |
Millnet has unrivalled expertise and capacity to help you cost-effectively address all of these and other pitfalls - the Millnet Smart Print service.
